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Receptionist : Job Offer

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Post by asadkhan122002 on Thu Apr 09, 2015 7:38 pm

PAREXEL - Vilnius, Lithuania

Job description
Effectively support the facilities activities and fulfill certain obligations in differentiated areas for internal and external clients.

This position plays as first point of contact a vital role in representing PAREXEL. Correct and friendly receipt of all visitors and guests, managing the reception area and fulfillment of diverse operating functions are the core functions of this position

Reception desk / Switchboard

Answer and Transfer of calls, screening calls and take messages
General administrative functions (filing, printing, copying, faxing, laminating etc)
Greet visitors (clients/vendors) with a professional and positive attitude and in line with the security procedures
Coordination of transport/taxi arrangement for PAREXEL visitors, volunteers and external visitors
Coordinate travel requests, hotel reservations, vehicle bookings with the contracted travel agency
Assist with schedule of activities (working plan)
Give introductory training to new team members and external staff
Monitor overall performance with respect to high quality standards

Meeting Planning

Coordinate the meeting room schedule and ensuring special requirements in terms of setup and equipment are met
Coordinate/distribute hospitality requests for internal/external meetings
On-site coordination for videoconference calls
Mailroom services

Process incoming and outgoing mail, faxes and packages
Coordinate courier express service
Manage stock of applicable supplies
Responsible for distribution of mail deliveries between facilities

Administrative Services

Administrative Support
Administration of helpdesk requests
Raising/administration of purchase orders
Administration of Company vehicles
Coordination with archiving company


Posts : 53
Join date : 2015-03-13

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